Prior, during and post season the duties of the Treasurer may require but are not limited to: • Ensuring all financial requirements are met on a weekly basis. This includes, but is not limited to: o Processing of all incoming invoices including validation and timely payment o Management of all Cash floats in operation at the club, including refloating and reconciliation as required o Collection of all cash takings, reconciliation to club Point of Sale and Banking o Raising relevant invoices as required, including any debt management required. o Management of all club registration fees, ensuring all players are financially viable.
o Ensuring relevant club parties are provided with financial means for covering large club expenditure. This includes a prepaid card to be used on a regular basis.
• Ensuring the committee is empowered to manage the financial affairs of the club, this includes: o Preparing a club budget and cash flow projection each year o Maintenance of all relevant financial software, including but not limited to, Point Of Sale system (currently Square) and Payment Plan systems (currently Payleadr). o Financial transactions are recorded into the clubs accounting system o Maintaining a list of club assets and liabilities o Provide a monthly profit and loss reports • Provide protection of the club’s cash, assets and the volunteers who handles them, this includes: o Implementation of financial management procedures o Control of the club bank accounts. o Ensuring payments are undertaken via Electronic Funds Transfer o All money that is due to the club is collected o As much revenue as possible is collected using online payments • Ensuring all financial transactions are recorded in the club’s accounts and producing the club’s financial reports for presentation to the committee, this includes: o Produce the financial report to members and to be presented at the Annual General Meeting o Ensure an audit or review is complete in time for the financial reports to be presented at the AGM • Undertake all legislatively required reporting and submissions Current requirements includes: o Business Activity Statement, reconciliation and submission on a quarterly basis o Financial Results, Consumer Affairs Victoria o Budget and Actual Player Payments Summary, SFNL