The Tasmanian Trail is the only long distance (480km) multi-use trail in Tasmania. The experience is recreational, cultural, historical and nature based. It often passes through or close to small towns, allowing travellers to visit local attractions while using as little or as much of the Trail as they like and to take advantage of local accommodation, hospitality and specialist services.
The Trail is managed and maintained by The Tasmanian Trail Association. Management meetings are held four times a year and between times the Executive Officer and Secretary deal with day to day matters assisted by four Area Coordinators who have the responsibility to manage their respective areas.
The Tasmanian Trail Association requires a person to carry out the duties of Secretary who will work to the Executive Officer.
The duties of the Secretary are as follows:-
- Ensuring meetings are effectively organised and minuted • Liaising with the Chair and/or Executive Officer to plan meetings • Receiving agenda items from committee members • Circulating agendas and reports • Taking minutes • Circulating approved minutes • Checking that agreed actions are carried out.
- Maintaining effective records and administration • Keeping up-to-date contact details (i.e. names, addresses, email addresses and telephone numbers) for the management committee and (where relevant) ordinary members of the organisation. • Filing minutes and reports • Compiling lists of names and addresses that are useful to the organisation • Keeping a record of the Association’s activities • Keeping a diary of future activities
- Upholding legal requirements • Acting as the organisation's Public Officer and ensuring legal requirements are met (unless the committee has appointed a Public Officer) • Checking quorum is present at meetings • Ensuring elections are in line with stipulated procedures • Ensuring organisation's activities are in line with its objects
- Communication and correspondence • Referring correspondence to relevant Officers and responding following receipt of advice • filing all correspondence received and copies of replies sent • keeping a record of any of the organisation's publications (e.g. leaflets or newsletters) • reporting the activities of the organisation and future programmes to members, the press and the public (unless there is an Information or Publicity Officer). • Preparing a report of the organisation's activities for the year, for the Annual General Meeting.