Organise the venue for Board and Committee meetings.
With the Chair/Executive Director, prepare the agenda in advance of each Board meeting
Organise meeting papers for distribution before the meeting
Take minutes at each Board meeting and circulate them to all members.
Take minutes at each General Meeting and circulate to all members of the organisation
Administrative and Management Duties
Serve on the Executive Advisory Committee between Board meetings
Follow the appropriate communication channels and follow all policies and procedures designated throughout the full organisation, if unsure of any procedure contact the Chair/Executive Director
-Serve on Board committees as required
Maintain a register of members
Handle the procedures for the admission of new members
Handle the procedures for the resignation of members (with the Chair)
Handle the procedures for the discipline, suspension and expulsion of members
Organise General Meetings and notify members in advance
Receive nominations for positions on the Board
Keep in their custody all books, documents and securities, and make them available to members as requested (with the Chair/Executive Director)
Liaise with relevant regulators (Office of the Registrar of Indigenous Corporations - ORIC and others as required) – with the Chair/Executive Director
Personally, carry out administrative duties as assigned by the Chair/Executive Director
Our Not-for-Profit Organisation is an Aboriginal Community Controlled Organisation. The filling of this position is intended to constitute a special measure under section 8(1) of the Racial Discrimination Act 1975 (Cth), and s12 of the Equal Opportunity Act 2010 (Vic) and s8(4) of the Charter of Human Rights and Responsibilities Act 2006 (Vic). Preference may be given during selection to suitably qualified applicants who identify as Aboriginal or Torres Strait Islander,
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